GMSC – Coaches’ Meet Per Diem Reimbursement

GMSC - Coaches' Meet Per Diem and Travel Reimbursement

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Full-time salaried coaches will be paid a per diem amount to cover meals, gas and incidentals for each half day (1 session) or full day (2 or more sessions) of authorized meets attended when team meals are not provided. Non-local travel days will also be reimbursed at the same rate, not to exceed the maximum daily rate of $45.00. Per diem amounts for 2024-2025 are $22.50/half day and $45/day.

Coaches should NOT use the GMSC or GMSS credit cards for per diem related expenses.

Use of the GMSC or GMSS credit card for travel related expenses is reserved for use by the Head Coach only. If the Head Coach does not travel to an out of town meet, he/she may appoint a representative to use the GMSC credit card for travel related expenses (airfare, hotel, rental car, and gas)

Hotel expenses for family and friends of coaching staff are the responsibility of each individual coach. Stipends or reimbursement for outside hotel bookings are not offered.

All per diem amounts are subject to verification by GMSC's Head Coach and/or Owner.

This form is not intended for Hourly Coaching Staff members.
Employee Information
First Name*
Last Name*
Email*
Swim Meet Information
Swim Meet Name
Age group or Senior Meet
Start Date
End Date
Total Days
Day One
Please select the situation that best describes your activities for which you are seeking reimbursement.
Day Two
Day Three
Day Four
Day Five
Day Six
Day Seven
Total Estimated Per Diem Reimbursement
Do you have other travel related expenses that were not charged to a GMSC credit card or covered by the meet per diem above?*
- Yes
- No
Airfare Expense
Hotel Expense
Rental Car, Parking, and Gas Expenses
Non-local gas expenses are reimbursable with receipts in addition to the per diem amount. Local meet gas expenses are included in the regular per diem calculation of $22.50 or $45.00. Non-local gas expenses should be entered here when not charged to a GMSS credit card and mileage is in excess of 100 miles from GMSS.
Other Travel Related Expenses
Other Travel Related Expenses - Description
Please provide detailed description of other expenses
Upload Documentation of All Travel Related Expenses to be Reimbursed
Upload all travel related expenses for which you are seeking reimbursement.
Max. file size: 20 MB.
Additional Receipts to Upload?
- Yes
Upload Documentation of All Travel Related Expenses to be Reimbursed
Upload all travel related expenses for which you are seeking reimbursement.
Max. file size: 20 MB.
Upload Documentation of All Travel Related Expenses to be Reimbursed
Upload all travel related expenses for which you are seeking reimbursement.
Max. file size: 20 MB.
Upload Documentation of All Travel Related Expenses to be Reimbursed
Upload all travel related expenses for which you are seeking reimbursement.
Max. file size: 20 MB.
Total Travel Related Expenses for Reimbursement
Section Break
Total Estimated Reimbursement (Per Diem + Travel Related Expenses)
All reimbursement requests are subject to verification before final approval.
Additional Comments
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